How do I add time sheets?

Last updated: September 21, 2026

Applies to: US workers — W-2 employees and independent contractors — and Canada T4 employees who enter their own time. If you are an International EOR employee working outside the US and Canada, your personal records, time and pay are handled by your in-country HR contact, so ask them instead.

Summary: Enter your hours from the Time Sheets area: click Enter Time, select the assignment the time is for, then fill in the type, date, start/end times, and break, plus any extra fields your assignment requires (like a project code or task notes). Submit, and your time goes to your client or agency to approve.

Steps

Entering time takes three steps: choose the assignment, describe the shift and pick the dates it applies to, then check and create.

  1. In the left-hand menu, open Time Sheets, then click Enter Time (upper-right corner).

  2. Assignment. Select the assignment and click Continue. If you have more than one assignment, make sure you pick the correct one, so your hours are paid and billed to the right place.

  3. Dates. Describe the shift once:
    - The Type of time — for example Work, Sick, PTO, Holiday or On-call. The options depend on your assignment.
    - Your Time Start and Time End, and the Timezone.
    - Your break (see below).

  4. Still on Dates, pick the dates you worked that shift on the calendar. You can pick several days in one go — up to seven — and they all get the shift you just entered. If one day was different, open it and change just that day. You cannot pick the same date twice in one submission; see Can I add more than one time entry for the same day? if you worked two separate blocks on one day.

  5. Enter your break:
    - Most assignments have a single Break Time Minutes field (unpaid break) — leave it 0 if you didn't take one.
    - Some assignments (in states with detailed break rules) instead ask you to log each break separately with its own start and end time. Add a break for each one.
    - Break fields don't appear for Sick or PTO entries.

  6. Complete any additional fields your assignment requires (these only show when configured):
    - Project Code — if your assignment requires one you must pick it from the list before you can submit. You cannot create a new project code yourself; if the code you need is missing, ask your staffing agency to add it.
    - Task Notes — a short description of what you worked on.
    These are checked for every date you picked, so a date that is missing one sends you back to it.

  7. Click Review, check what you are about to submit, and click Create. If you are a W-2 employee paid hourly, tick the accuracy statement first — it appears on this screen.

  8. You will see what was created and, if anything could not be, a Not Created list with the reason for each date. Use Fix to correct and resubmit just those dates — the ones that went through are already saved and are not affected.

Repeat for any other shift pattern, or for more than seven days.

What happens next

Once submitted, your timesheet goes to your client or agency to approve (some assignments also ask you to sign/attest to it first). Approved time is what flows into payroll, so submit by the weekly deadline. You can edit or delete an entry while it’s still awaiting approval. Once it has been approved you can no longer change it yourself — email timesheets@ascen.com with the assignment, the date and what should change. Ascen runs payroll, so we are the ones who can correct an approved timesheet; your staffing partner approves time but cannot edit it after the fact.

If you work at more than one assignment or location

Enter time per assignment — select the right one each time (step 3). If you split a single day across two assignments, add a separate entry for each.

If you don't see the option to enter time

On some accounts, your partner agency or client enters time on your behalf — if there's no Enter Time option, that's why, and you don't need to do anything. If you think you should be able to enter time but can't, see Why can't I submit my timesheet yet? or email support@ascen.com.